Make the most of RootsTech 2020 with practical tips to enjoy a productive, inspiring genealogy conference experience. Leave motivated to discover your ancestors.
Attending a genealogy conference is high on many researchers’ lists. RootsTech in Salt Lake City is one of the largest and most energizing events in our field. My first conference was the National Genealogical Society annual meeting. I was excited, absorbed, and by the fourth day thoroughly exhausted. Since then I’ve learned how to plan conferences so they’re productive and enjoyable rather than overwhelming.
As I prepare my schedule for RootsTech 2020, I’m sharing strategies that help me get the most from a conference—whether you’re a first-timer or a seasoned attendee. A conference plan is as useful as a research plan: it keeps you focused and helps you return home refreshed and ready to work on what you learned.
What goes into a genealogy conference plan for RootsTech 2020?
1. Lodging — Location, location, location
When possible, stay in a conference hotel or nearby. Close lodging eliminates driving or complicated transit, and provides a quiet spot for a mid-day break. Sharing a room can significantly reduce costs. Also, check the hotel fitness center—short workouts or a brisk walk will help counter long hours of sitting.
2. Choose sessions ahead of time
Conference schedules and session descriptions are usually posted in advance. Review them and mark the talks you most want to attend. Prioritize a mix of skill-building classes and inspiring presentations so you come away with both practical tools and new motivation.
3. Use the conference app
Download the official app if one is offered. It typically contains the session list, speaker bios, downloadable handouts, and venue maps. For large centers, maps are invaluable. Use the vendor directory and exhibit-hall map to plan which booths you want to visit.
4. Wear comfortable shoes
Conference venues cover a lot of ground. Comfortable footwear is essential—expect long walks between session rooms and through the exhibit hall. You’ll enjoy the day much more if your feet aren’t complaining by mid-afternoon.
5. Bring business cards
Genealogy-focused business cards make follow-up easy. Include your name, email, and research interests or surnames you’re pursuing. A quick card exchange helps you connect with fellow researchers you might collaborate with after the conference.
6. Visit the vendor hall during sessions
Exhibit halls are busiest during breaks and between sessions. If you want meaningful conversations with vendor representatives, try visiting the hall while popular sessions are running. You’ll have more time to ask questions, see demos, and learn about new features.
7. Schedule breaks
Trying to attend every available talk leaves you mentally drained. Block time in your schedule for short breaks—grab a coffee, take a walk, or sit quietly for ten minutes. You’ll retain more information and enjoy the conference longer if you pace yourself.
8. Pack a water bottle and snacks
Staying hydrated and having a healthy snack on hand keeps your energy steady. Conference food can be costly or limited in options, so a refillable bottle and a few snacks are practical and economical additions to your bag.
When you cannot attend the conference in person
Not everyone can travel to a conference. Work, family, or budget constraints are common. Fortunately, many events now offer virtual alternatives so you can participate from home.
9. Buy a virtual pass when available
Check whether the conference offers a virtual pass or a recordings package. These options let you watch sessions live or view recordings later, often at a lower cost than attending in person. Virtual access is a great way to learn from top speakers without traveling.
10. Take advantage of free live streams
Some conferences live stream selected sessions at no cost. These broadcasts let you sample speakers and topics you might later pursue through paid content or recordings. Keep an eye on the conference schedule for any free streamed talks.
Those are my top ten tips for a productive, enjoyable conference experience. Plan ahead, pace yourself, and use the tools the conference provides to maximize learning and connection. Enjoy your next genealogy gathering—you’ll come home inspired and ready to dig deeper into your family history.
Other posts of interest:
- Where To Find Free Genealogy Courses – It’s Easier Than You Think!
- Save Money Researching Genealogy – Many Options Are Free!
- Free Printable – 15 Quick Genealogy Tasks To Do in 15 Minutes
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